OVERVIEW

In the context of increased emphasis on “results” in developments projects and/or in the delivery of general public services, the contribution of “effective” procurement has emerged as a key determinant of success.

The course presents the principles of public procurement and/or International best practice while explaining how these principles are made applicable through the stipulations standard bidding and pre-qualification documents as well as a sample of model documents for physical services that are discussed in the course. The procurement of Goods introduces the concept of “framework agreements” especially in National Competitive bidding procedures.

OBJECTIVES

On completion of the course, participants will be able to:

  • Competently plan and execute the entire scope of functions of the procurement process for acquisition of equipment.
  • Physical and consultancy services including procurement planning and bidding.

Choice of contractual strategy and supervision of contract performance in accordance with the standards of professional practice and its standard bidding documents.

COURSE CONTENT

Day 1

EPM = Equipment Procurement Management

Standard Bidding Document for procurement of Goods

  • Purpose, structure and contents of the WB-SBD for Goods
  • Preparation of bidding documents (Bidding and Contract Data Sheets)
  • Schedule of Requirements and Technical Specifications

Day 2

PSPM = Physical Services Procurement Management

  • Definition and nature of physical services
  • Prequalification for physical services’ contracts
  • World Bank SBD for Non-Consultant (physical) services with examples of contract provisions typically used for:
    • Catering services
    • Travel services
    • Security services
    • Cleaning, maintenance and up-keep of buildings/premises.
  • Bid evaluation criteria and contract award negotiations;
    • including social, labor and environmental parameters typically used in
    • Award (evaluation) criteria
    • Contract clauses
  • Contract management for physical services and quality assurance systems

Day 3

SCSM = Selection of Consultancy Services

  • Introduction to the general policies and principles in the selection and recruitment of consultants
  • Identification of conflict-of-interest situations
  • The selection process and selection methods (QCBS, QBS, FBS, LCS, SSS)
  • Formulation of terms of reference (TOR)
  • Estimating cost and budget of consultancy assignments
  • Advertising and short listing
  • Setting evaluation criteria
  • Preparation of Request for Proposals (ITC and Special Conditions for Contract)
  • Types of contracts (time-based, lump sum and simplified forms)
  • Evaluation of technical and financial proposals by tender/proposal committees
  • Negotiation and award of contract
  • Supervision of consultants’ performance

Day 4

Outbound Activities Aimed At Improving:

  • Communication
  • Teamwork
  • Confidence
  • Motivation

Day 5

BID Evaluation and contract management

  • Bid opening
  • Bid evaluation and bid evaluation report
  • Contract award and contract management for goods
  • Settlement of disputes (arbitration)

*ceremony/certificate

WHO SHOULD ATTEND

  • Contracts, Purchasing, and Procurement personnel
  • Project, Engineering, Operational, and Maintenance, personnel who are involved in the planning, and execution of purchases and contracts
  • All involved in the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities
  • Others Interested

METHODOLOGY

  • Face To Face
  • Role playing
  • Post session assessment
  • Video presentation
  • Case study

PERIOD

5 working days

LANGUAGE

  • English
  • Tetun
  • Indonesia